Eden Prairie Figure Skating Club By-Laws

ARTICLE I - General

Section 1: Name

The Organization shall be known as Eden Prairie Figure Skating Club.

Section 2: Incorporation

The Club was incorporated under the laws of the State of Minnesota.

Section 3: Office

The registered office of the Club shall be at 16700 Valley View Road, Eden Prairie, Minnesota, 55344, and the Club may have offices at such other places as the Board of Directors shall from time to time determine.

Section 4. Seal

The Club shall have no corporate seal.

ARTICLE II - Purposes

Section 1. Purpose

The purposes of the Club shall be educational. Our prime goal is to encourage the instruction, practice and advancement of young people in all types of figure skating; to encourage the development of good sportsmanship in our young people; to sponsor, to produce or cooperate in the production of amateur ice carnivals and shows; to pursue other educational goals; and to carry out the general policies of the United States Figure Skating Association.

ARTICLE III - Executive Board

Section 1. Officers

The officers shall be President, Vice President, Secretary and Treasurer. The offices of Secretary and Treasurer may be combined. There may also be co-presidents, although this does not eliminate any of the other executive board positions.

Section 2. Duties of Officers

The officers shall have the duties set forth below:

(a) Duties of President

It shall be the duty of the President to take charge of the Club; to preside at all meetings of the Club, and of the Board of Directors. The President shall have the entire supervision and management of the Club and its property pending the action of the Board of Directors; the power to suspend any member for violating the By-Laws or Regulations of the Club, pending the approval of the Board; to call special meetings and club meetings.

The President together with the Secretary shall sign all agreements and contracts made by the Club, upon approval of the Board of Directors.

The President also handles all aspects of grievance procedures, including assembling the grievance committee and running the grievance hearings.

(b) Duties of Vice President

It shall be the duty of the Vice President to assist the President in the discharge of his/her duties and in his/her absence to assume his/her duties and officiate in his/her stead. The Vice-President is considered to be President-elect in that it is the desire of the board to move a person from the Vice-Presidency to the Presidency in the succeeding term.

(c) Duties of Treasurer

The Treasurer shall have charge of the funds of the Club and shall keep a record of all receipts and disbursements and shall render a written report when requested by the President or Board of Directors. Disbursements shall be made only upon vouchers approved by the Board of Directors. The Board of Directors shall have the power whenever they deem it necessary to appoint an acting Treasurer. The funds shall be deposited in the name of the Club in a bank approved by the Board of Directors or in securities approved by the Board of Directors. Specific duties include:

• Pay out reimbursements

• Keep track of checkbook

• Report to President on finances

• Be responsible for handling tax issue of Club or for finding a resource to handle these issues

• Handle insurance issues for Club

• Help in the budgeting process for the Club

• Help provide for a checks and balance system for the Club's finances

• Make bank deposits, and do all bank dealings

• Attend board meetings and report monthly.

(d) Duties of Secretary

It shall be the duty of the Secretary to keep the minutes of the meeting of the Club and of the Board of Directors and to supervise all reports and documents of membership together with dates of their election and a record of all members elected, deceased, suspended or expelled.

Other specific duties of the Secretary include:

• Sending out flowers or other items from the club at times of injury or sickness

• Supervise correspondence of the club, prepare and issue notices

• Reserve rooms for all meetings of the Club and Board of Directors

• Be responsible for EPFSC Handbook updates

• Keep track of seniority list

• Prepare labels for mailings

• Make copies and do mailings when necessary

• Handle other reservations (Duluth for example)

• Make calls to board members for meetings when necessary.

Section 3. Election of Officers

The initial President, Vice-President, Secretary and Treasurer (which offices may be combined at the Board's discretion) shall be elected by the Board of Directors at their first regular meeting, by ballot. The Board may elect members of the Board to fill any or all offices, or elect a member who is not on the Board, in which case such officer will become a member of the Board ex-officio with right to attend and take part in all Board meetings, but with no right to vote. The Board may appoint an Assistant Secretary-Treasurer (one office), either from the Club membership or outside of the Club membership on such terms as the Board may consider advisable, to assist the Secretary and Treasurer in their duties.

Section 4. Other Members of Executive Board

Two other board members shall be members of the EPFSC Executive Board:

• Ice Coordinator

• Past President

Their duties are as follows:

(a) Duties of Ice Coordinator

The Ice Coordinator shall make arrangements for all purchased ice for club sessions. The Ice Coordinator shall be the primary contact point for the various Community Centers (primarily Eden Prairie) that the club purchases from. The Ice Coordinator shall interface with the Treasurer to make sure that only purchased ice is actually paid for.

The Ice Coordinator will coordinate and be the focal point for the following board (and/or volunteer) positions:

• Patch Parent coordinator

• Computer operator

• Special Ice/Group Lesson coordinator

For each contract session, the Ice Coordinator should come up with proposals for ice purchase based on the number of skaters at the different skating levels. The proposal should break down the sessions for patch, freestyle, moves in the field and any other group type lessons. The Board then votes on the proposals, after which, the Ice Coordinator can make arrangements with the Community Center for Ice Purchase. The Ice Coordinator should also survey both pros and skater parents in determining how much ice to buy.

(b) Duties of Past President

The Past President shall assist the rest of the executive board in making policies for the EPFSC and providing help and support for the new president of the EPFSC.

Section 5. Term of Office

The officers shall hold office one year or until their successors are chosen.

ARTICLE IV - Board of Directors

Section 1. Number of Directors

There shall be a Board of Directors which shall be composed of not less than three (3) nor more than fifteen (15) regular or sustaining members of the Club and no more than one (1) person per family. This number includes the Executive Board.

Section 2. Term of Office

One-half (1/2) of the Board, or as nearly thereto as possible, shall be elected each year at the regular meeting of the membership, and shall serve for a period of two years. Newly elected Board members shall assume the position immediately following their election.

ARTICLE V - Powers and Duties of the Board of Directors

Section 1. Meetings

The Board of Directors shall meet at least once in every month, during the skating session. The date of such meetings shall be stated by the President, or in his/her absence by the Vice President.

Any two (2) members of the Board may call a Board meeting upon written notice to all the members of the Board of Directors at least three (3) days prior to the meeting. The notice shall state the date of the meeting, purpose for which the meeting is called, and the names of the Two (2) members requesting the meeting.

Section 2. Quorum

A simple majority (50% or more of the members) shall constitute a quorum.

Section 3. Authority

They shall have entire authority in the management of affairs and finances of the Club and shall have general control of all its property. All rights and powers connected therein shall be vested in them.

Section 4. Rules

They shall make such rules as they deem proper respecting the use of the Club's property; prescribe rules for the admission of strangers; fix penalties for offenses against the rules, and make rules for their own government and for the government of the committees appointed by them.

Section 5. Appropriations

All appropriations from the funds of the Club shall be made by the Board of Directors.

Section 6. Audits

They shall audit records of Secretary, Treasurer, and of the committees, if any.

Section 7. Indebtedness

They shall have power to limit the indebtedness of a member of the Club.

Section 8. Candidates for membership

Membership for the EPFSC is based on the level of the skater and the choice of a professional that is a member of the EPFSC Coaching Staff. Each member of the EPFSC must have passed the Pre-Alpha level of skating (ISIA rules). Any skater who signs up for freestyle or patch sessions must also have a pro in accordance with the EPFSC pro guidelines.

Section 9. Suspend or Expel

They shall have the power to issue disciplinary action based action based on the Grievance Procedure included in these by-laws.

Section 10. Readmit to Membership

They may at a regular meeting readmit to membership, without the payment of a second initiation fee, any former member whose resignation has been fully accepted. Such readmission must be by ballot and two negative votes shall reject. No rejected candidate shall be again proposed for reinstatement within six months after rejection.

Section 11. Drop and Reinstate to Membership

They may as hereinafter provided drop from the roll any delinquent member and also may reinstate such members as hereinafter provided.

Section 12. Standing Committees

They shall appoint all standing committees with full authority over them except as hereinafter provided and appoint such other committees as shall seem to them necessary.

Section 13. USFSA Delegate

They shall elect a delegate or delegates to the USFSA. The Club Secretary shall inform the Association's Secretary, in writing, of the name and address of the delegate elected. Said delegate shall be the representative between the Club and the Association and shall attend the Association's meeting, either in person or by proxy. The Board may, as it sees fit, pay the traveling expenses of the delegate to the Association meeting.

Section 14. Publication Advisory Committee Member (Communications Position)

They shall appoint an active member of the Club to act as "Skating Magazine" representative. Said magazine is the official organ of the USFSA. It shall be the duty of this person to furnish news items of the Club's activities to "Skating", and to encourage the writing of instructive articles of lasting interest for "Skating".

It is also the responsibility of this person to put together a newsletter periodically detailing upcoming events, results of competition, birthdays, etc.

Section 15. Clerical Assistance

They shall have authority to make, in their discretion, appropriations for clerical assistance to the Secretary.

Section 16. Expenditures and Revenue

They shall prepare and submit to the Stated Fall Meeting a program of anticipated expenditures for the coming year together with proposals of sources of revenue to meet same.

Section 17. Board Member Limitation

The office of a Board member shall be ipso facto vacated:

(a) If by notice in writing to the Club he/she resigns his/her office.

(b) If he/she is no longer a member of the Club.

ARTICLE VI - Standing Committees

Section 1. Names

The Standing Committees may include:

(a) Membership Committee

(b) Computer Coordinator Committee

(d) Social Committee

(e) Test Committee

(f) Junior Club Committee

(g) Special Ice Committee

(h) Ice Show Committee

(i) Fund Raising Committee

(j) Patch Parent Committee

(k) Pro Liaison

(l) TCFSA Representative

(m) Pro Board Representative

and such other committees as the Board of Directors may deem necessary. They shall be appointed annually by the Board of Directors at their regular meeting after the annual election. Whether a particular Standing Committee shall be active or inactive shall be determined by the Board of Directors at said time and in its sole discretion. The functions attributed to inactive Standing Committees may be performed by the Board of Directors.

Section 2. Membership Committee

The Membership Committee shall consist of one (1) or more members. They shall handle all applications for membership, pass along contracts to the appropriate board member, submit each new member's name to the USFSA in order to get their USFSA member number, setup a mail slot for each new member and give each new member a copy of the EPFSC Ice Skating Handbook.

The Membership Chairperson shall also be the primary point of contract for information of the EPFSC. Their name will be published in the Eden Prairie Community Program Handbook and will receive most of the calls from people wanting to find out more information about the club. The Membership Chairperson will send out information to each interested person that includes an information letter about the club, a membership application and the current ice contracts.

The Membership Chairperson shall handle the yearly membership renewal drive and shall also be responsible for the file cabinet in the clubroom.

Section 3. Computer Coordinator

The computer coordinator works closely with the Treasurer to input data relating to the club's expenses and ice sessions and providing reports as necessary. Specific duties include:

• Input data and produce new contracts

• Input individual contracts for each contract session

• Update late contracts

• Input payments on a periodic basis

• Print contract reports

• Print individual balance sheets

• Print patch sheets

The computer coordinator position reports to the Ice Coordinator Executive Board position.

Section 4. Social Committee

The Social Committee shall consist of one (1) or more members.

Duties include being responsible for (or finding someone responsible for) the Annual Ice Show Party, the Annual EPFSC Banquet and any other events held based upon recommendation from this Committee or from the Board of Director. A yearly plan and budget should be submitted to the Board of Directors for approval.

Section 5. Marketing Communications Committee

The Communications Committee shall consist of one (1) or more members.

Duties include:

• Collect and report information pertinent to the club via a monthly newsletter, keeping members informed about:

• Test and Competition standings and announcements

• Social activities

• Parent, skater and pro biographies

• Birthdays and welcoming of new club members

• Parch parent news and updates

• Financial and contract information

• News and information related to figure skating

• News and information related to the annual ice show.

• Posting sign-up sheets for the reporting of standings from area competitions

• Supplying the Eden Prairie Times with competition results so that the sport of figure skating becomes more visible to the community.

• Supplying Skating Magazine with competition results and any other information needed to promote the EPFSC.

• Trophy case display changed quarterly w/EPFSC news.

Section 6. Test Committee

The Test Committee shall consist of one (1) or member members. The test chair makes all the arrangements for the EPFSC test sessions. This includes setting the date and time, arranging for the ice and room for the judges, calling judges, setting testing schedules, feeding judges and reporting all test results to the USFSA and section and regional chairs. The test chair is also responsible for providing a letter of permission to test at another club's test session for any member of the EPFSC. The test chair is also called upon by the TCFSA to fill requests for needed skaters for special events and judging school. The test chair also keeps track of all points earned at competitions, skating contracts, seniority and testing. Finally, the test committee should keep abreast of rules changes and communicate these to the entire club.

Section 7. Junior Club/Special Ice Committee

The Junior Club/Special Ice Committee shall consist of one (1) or more members who shall have complete charge of junior club lessons, other small group lessons, style classes and exhibitions.

Junior Club/Group lessons shall consist of the small group lessons, spin classes and other types of classes that are run in the future. The chair of this committee is responsible for assigning the pros for these lessons (based on their availability and spreading the lessons among them). The coordinator shall also get input from the pros on new types of classes.

The coordinator shall be responsible for handling all special ice events such as exhibitions, power classes and style seminars. The coordinator shall make a budget for these events and present it to the board. Upon board approval, the coordinator is responsible for managing the special event or class.

Ice needs for group lessons and special ice events shall be communicated to the Ice Coordinator.

This position reports to the Ice Coordinator Executive Board position.

Section 8. Ice Show Committee

The Ice Show Committee shall consist of one (1) or (2) members who will act as the primary liaisons between the EPFSC and Community Center for the Eden Prairie Ice Skating Show. These people shall organize all of the sub-committee members.

Section 9. Fund Raising Committee

The Fund Raising Committee shall consist of one (1) or more members who shall have complete charge of the club's fund raising activities. The coordinator shall develop a yearly plan and budget for fund raising activities and report this to the board. The coordinator is also responsible for getting volunteers.

Section 10. Patch Parent Committee

The Patch Parent Committee shall consist of one (1) or more members who shall be in charge of assigning, setting guidelines for and training patch parents. Other specific duties of the Patch Parent coordinator are:

• Tallying the buy-ins and communicating them per contract to the computer operator.

• Making patch parent schedules

• Be responsible for bulletin board upkeep in EPFSC club room

• Be responsible for supplies in the drawers in the EPFSC club room

• Be responsible for supervision of club room

• Be in charge of assigning lockers based on seniority.

The Patch Parent Coordinator shall report to the Ice Coordinator Executive Board position.

Section 11. Pro Liaison

The Pro Liaison shall operate as the conduit between the EPFSC Board and the Professionals. The purpose is to provide the Pros a direct reporting relationship to the Board and to give the Board a good method of communicating with the Pros.

Section 12. TCFSA Representative

The representative to the TCFSA (Twin City Figure Skating Association) attends monthly meetings of this organization and reports back pertinent information to the Eden Prairie FSC. This may include testing dates as well as special events sponsored by the TCFSA. In light of Eden Prairie's growth as a club, more opportunities will exist in the future for this club to actively participate in these events, such as hosting the Minnesota State Figure Skating Championships and the annual judges dinner. The representative would then take a leadership role in coordinating such an event with the TCFSA.

Section 13. Pro Board Representative

The Pro Board Representative is a professional elected by all of the other pros allowed to teach on EPFSC ice. This person attends the board meetings, brings up any issues which other pros have brought up to him/her, and meets on a regular basis with other pros to gather input and distribute club information.

ARTICLE VII - Membership

Section 1. Geographical Scope

Membership shall not be restricted on a geographical basis.

Section 2. Classes for Membership

The following three classes of membership shall exist:

(a) EPFSC Home Club Membership

All members in good standing and who have full skating privileges, except associate members, and have passed their ISIA Pre-Alpha (need to adjust this to the new level) test shall be eligible to be EPFSC Home Club members. If 16 years of age or more shall have full voting privileges. Votes must be cast by parents if under 16. In absence of regular member 16 or over, votes can be cast by parent if they have a signed proxy statement from member.

(b) Sustaining Membership

Has no voting privileges at General Membership Meeting and no skating privileges. They shall be free from club dues and/or assessments.

(c) Associate Membership

Any member in good standing of a figure skating club sanctioned by the United States Figure Skating Association shall be entitled to membership in the club by virtue of said membership. Said associate member shall be subject to all of the rights and obligations of a regular member.

Section 3. Application for Membership

Applications for membership must be presented by the candidate, must state her/his name, occupation, and address, and include an agreement to comply with the By-laws and Rules. He/she must also sign the Expectations sheet for skaters. The skater's parents (if the skater is less than 18 years of age) must also sign the Expectation sheet for parents. The membership application must be sent to the membership Chairperson along with the signed Expectation Sheets. Professionals may be members, but cannot vote or hold office. The one exception to this is that the Pro Board Representative may vote. Professionals must also sign the Expectation Sheet provided for professionals. Please note that it is mandatory for all skaters, parents and professionals to sign their respective Expectation sheets each year to remain members of the Eden Prairie Figure Skating Club.

Section 4. Arrears for Dues

Any member in arrears for dues, or other indebtedness, shall be notified by mail by the Secretary at his/her last known address. If the amount in arrears is not paid in full within one month thereafter, the name of the delinquent member shall be reported by the Secretary to the Board of Directors at their next meeting. The Board of Directors may drop from the membership roll for non-payment of dues, or other indebtedness, may, upon payment of same, at the discretion of the Board of Directors, be reinstated to full membership.

Section 5. Arrears for Dues Restrictions

No member in arrears for dues, or other indebtedness, shall be eligible to hold office, or entitled to vote, or to enter in any Club tests or competitions.

Section 6. Resignation

Any member not in arrears for dues, or other indebtedness, may tender a written resignation of his membership to the Secretary, who shall report the same to the Board of Directors at their next meeting for their action.

Section 7. Honorary Members

Honorary members may be elected at any meeting of the Club after recommendations by the Board of Directors, but negative votes by 20% of the members entitled to vote shall reject.

An Honorary Member shall be free from initiation fees, dues and/or assessments. He/she may represent the Club in exhibitions and attend ice skating sessions under the same rules governing active members. She shall not be nominated or elected to office or a member of the Board of Directors, but may be appointed by the Board to fill a vacancy, and shall have a vote. Honorary members have no vote unless otherwise provided. They shall have no claim on the assets or property of the Club. He/she shall not represent the Club in competitions.

Section 8. Responsibilities for Guests

Members shall be responsible for the conduct and indebtedness of all persons admitted to the Club's property at their request.

Section 9. Board Approval for Competition and Exhibition

No member or members of the Club shall make entry in the name of the Club in competition or exhibition except with the approval of the Board of Directors, or someone given authority by them.

ARTICLE VIII - Club Meetings

Section 1. Time

There shall be two annual Stated Club Membership meetings each year. A Stated Meeting shall be held within one month after the skating season opens in the Fall, and within one month after the skating season closed in the Spring.

Section 2. Special Meetings

The Secretary shall call special meetings at the direction of the President, or upon the written request of five Club members in good standing.

Section 3. Quorum

Twenty percent (20%) of all members in good standing shall constitute a quorum for the transaction of business.

Section 4. Notices

Notices of Stated and Special Meetings shall be mailed by the Secretary to every member at least ten (10) days in advance thereof, and/or shall be posted by the Secretary for the same length of time on the Club bulletin board, if any.

Section 5. Special Meeting Limitations

No business shall be transacted at a special meeting except that of which notice was given.

ARTICLE IX - Discipline

Section 1. Grievance Procedure

It is the expectation of the EPFSC Board of Directors that every effort will be made to resolve any conflict occurring between skater(s), Pros, and/or parents by informal means... that is, direct, one-to-one discussion and mutual resolution of problems. In the event that all informal means have been used and exhausted, the following procedure will be utilized.

All conflicts brought before the Board will be handled in a timely and confidential manner, using due process. Grievances will refer to single incidents and be filed by individual Club members... i.e., grievances cannot reflect cumulative events; each grievance can only be signed by one individual.

1. All grievances will be presented to the EPFSC Board of Directors in writing, containing the following elements:

a.) Name of the aggrieved person and signature.

b.) Reference to the specific Expectation(s) at issue in the grievance.

c.) The nature of the grievance with as many specific facts as available, such as date, time, quotations, behaviors, witnesses.

d.) Informal actions taken in an attempt to resolve the conflict.

e.) Suggested action to resolve the grievance.

2. The grievance must be mailed to the President of the EPFSC Club at his/her home address. This must be done within one week of the incident. Failure to observe this deadline will be considered a waiver of the grievance by the Board of Directors.

3. The President of the Board will immediately send a copy of the grievance to the person against whom the grievance has been filed, and formally appoint the Grievance Committee.

4. The aggrieved then has one week (7 days) to respond to the grievance in writing...mailed to the President of the EPFSC Board. The President will send a copy of this response to the person filing the grievance.

5. The EPFSC Board of Directors will establish a Grievance Committee to meet with the parties involved and come to a decision to resolve a specific grievance. The Grievance Committee members will be appointed and notified by the President of the Board; members will rotate with each grievance, following alphabetical order. If any of the designated members are involved in the grievance, the person(s) shall be disqualified from serving on this Committee and be replaced with the next person on the list in an alphabetical order again. The Committee will be comprised of:

a. President of the Board

b. Appointed Board Member-at-Large

c. Club parent representative

d. Home Club professionals staff representative

e. City staff representative.

6. The Grievance Committee must meet with the involved parties in closed special session with ten (10) days of the date of filing of the grievance (postmarked date). Final decision by the Grievance Committee must be reached no later than 21 days from the postmarked date of the grievance.

7. If disciplinary action seems to be required, the following actions will be taken (although depending on the severity of the offense, the actions may not be in this order):

a. PROBATION (length and terms to be recommended by the grievance committee) including forwarding all communications regarding probationary status to the PSA, the Eden Prairie Park and Recreation Department and the Eden Prairie Community Center Manager.

b. IMMEDIATE SUSPENSION (length and terms to be recommended by the grievance committee) including forwarding all communications regarding suspension status to the PSA, the Eden Prairie Park and Recreation Department and the Eden Prairie Community Center Manager.

8. In all instances, the penalty must match the infraction. If the Grievance Committee cannot determine due cause for the charges brought forth in the grievance, they will decide to exonerate the person of said charges.

9. Once action has been finally determined by the Committee, a dated letter is sent to the person filing the grievance and the aggrieved, describing the specific terms, conditions, and rationale for the action. This letter will be mailed to both parties, postmarked within 24 hours of the Committee decision, and will become part of official Club records.

10. Appeal Process- In the event that the Committee's decision is not acceptable to the individual who filed the original grievance, the person can appeal the decision to the EPFSC Board of Directors.

The Notice of Appeal must be mailed to the Club President at his/her home no later than 48 hours following receipt of the decision of the Grievance Committee. Following receipt of the Notice of Appeal, the Board has seven (7) days to meet and make a decision regarding the grievance.

Warning and probation disciplinary actions as referred to in Section 7(a) and (b) will require a majority vote of the Board members present. Suspension and revocation actions referred to in Section 7 (c and d) will require a majority vote of a minimum number of two-thirds of the Board members present. All voting done in the appeal process will be written by secret ballot.

The appeal process will involve a report from the Grievance Committee, review of the written correspondence related to the grievance, and an opportunity for the involved parties to present their concerns.

ARTICLE X - Fees, Dues and Assessments

Section 1. Subscription to "Skating Magazine"

One subscription per family living at the same address is included in the registration fees and increases general interest in the sport if read by all members.

Section 2. Prospective Members

A prospective member may be admitted to three Club sessions per season. After 3 sessions, the person has a choice of joining either as an Associate or Home Club member. Exceptions will be made on a case by case basis only and must be approved by the Board of Directors.

Section 3. Membership Fee

An annual membership fee shall be assessed and be concurrent with the skating year, i.e., September through August.

ARTICLE XI - Amendments to By-Laws

Section 1. Amendment by Members

The members may, by a majority vote of the members voting at a meeting duly called for the purpose, authorize the Board of Directors, subject to the requirements set forth herein, to exercise from time to time the power of amendment of these By-Laws. When the members have so authorized the Board of Directors, the Board of Directors, by a two-thirds vote, of the Directors who are present and entitled to vote on the proposed amendment, may amend these By-Laws at any meeting of the Board. Notice of the meeting and of the proposed amendment shall be given. The members, by a majority vote of the members voting at a meeting duly called for the purpose, may prospectively revoke the authority of the Board to exercise the power of the members to amend these By-Laws.

Section 2.

The Board of Directors shall propose the amendment to these By-Laws by resolution setting forth the proposed amendment and directing that it be submitted for adoption at a meeting of the members. Notice of such meeting of members, stating the purpose, shall be given to each member entitled to vote on the proposed amendment, and to each officer and director regardless of his/her voting rights. If said notice has been given, the proposed amendment may be adopted at any meeting of the members by a two-thirds vote of the members who are present and entitled to vote on the proposed amendment.

ARTICLE XII - Order of Business and Rules of Order

Section 1. Sequence

As stated at special meetings, the following order of business shall be observed:

Meeting of Members

(a) Roll Call

(b) ?

(d) Reports of Officers

(e) Reports of Committees

(f) Unfinished Business

(g) New Business

(h) Adjournment

Meeting of Directors

(a) Roll Call

(b) Election of Officers (annual meeting)

(d) Reports of Officers

(e) Reports of Committees

(f) Unfinished Business

(g) New Business

(h) Adjournment

Section 2. Order of Motions

When a question is before the meeting, no motion shall be entertained except:

(a) To adjourn

(b) To lay on the table

(d) To postpone

(e) To commit

(f) To amend.

Which several motions shall have precedence in the order above given, and the first three shall be decided without debate.

Section 3. Yeas and Nays

If any two members shall request, the Yeas and Nays shall be called upon any question, whereupon each member present shall vote as his/her name is called, without debate, unless excused from voting by the meetings, and the vote so taken shall be recorded in the Minutes.

Section 4. To Reconsider

A motion to reconsider must be made by a member who voted with the majority, and at the same or succeeding meeting.

Section 5. Majority Vote

Except as otherwise provided, all questions shall be determined by a majority vote.

The Chairperson may vote only in case of a tie, except when the years and nays are ordered in which case he/she shall vote when her/his name is called. If the result be then a tie the motion shall be declared lost.

Section 6. Roberts Rules of Order

All questions or parliamentary practice not herein provided for shall be determined in accordance with Robert's Rules of Order.

The following have been included in policies and procedures approved this year and have changed slightly in wording:

Expectation of Parents

Section 1. I will review and explain the Expectations of Skaters with my skaters(s). I will support and respect these Expectations.

Section 2. I will review and explain the Expectations of Professional Staff with my skater(s). I will support and respect all Pro's philosophies, work and disciplinary procedures.

Section 3. I will be respectful of all skaters, Pros, and others at the ice arena by exhibiting appropriate behavior at all times, including staying off the ice and keeping outside of the hockey boxes.

Section 4. I will support the Club by:

a.) Participating in the Annual Show.

b.) Participating in at least one fundraising event per year.

c.) Participating in other Club activities as requested or able.

d.) Being a parent rink monitor as scheduled (or being responsible for finding a substitute).

e.) Paying my bills on time.

Section 5. I will use the Grievance Procedure whenever I or my skater(s) has/have a problem which cannot be informally resolved.

Section 6. I will conduct myself chemically free (alcohol, illicit drugs) whenever attending a Club Skating session or skating competition.

Section 7. I understand that I must fulfill the above Expectations in order for my child to become and remain a member of the Eden Prairie Figure Skating Club.

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SIGNATURE OF PARENT

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DATE

Expectation of Skaters

Section 1. I will work toward and support:

a.) Individual growth and excellence in figure skating.

b.) Positive and constructive behavior with all of my fellow skaters, other parents and Professional staff in the Club.

c.) Respect and appreciation for the individual and different personalities and skills of all skaters and Pros.

d.) Feeling of "belonging" to the Club, Club unity and working together to accomplish Club goals.

e.) Support and respect for all skaters participating in competitive events.

Section 2. I will be respectful of all skaters, Pros and others at the ice arena by exhibiting appropriate behavior on and off the ice at all times.

Section 3. I will read and follow the EPFSC Ice Rules (Attached)

Section 4. I will abide by the disciplinary procedures as outlined in the Expectations of Professional Staff and as restated below:

a.) All Pros are responsible to be observant for inappropriate skating etiquette.

b.) If inappropriate skating etiquette is observed, the Pro of the skater involved and the Pro who observed the behavior will meet of the ice and all parties will address and resolve the problem. This will take place at the time of the incident.

c.) If the skater's Pro is not present, the issue will be discussed with the skater, and the skater's Pro will be notified as soon as possible.

If I disagree with how I was treated, I will follow the Grievance Procedure, as outlined by the Board.

Section 5. I will conduct myself chemically free (alcohol, tobacco, illicit drugs) whenever participating in a Club skating session or skating competition.

Section 6. I have reviewed the Expectations of Skaters. I understand that I must meet the Expectations of Skaters in order to become and remain a member of the Eden Prairie Figure Skating Club.

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SIGNATURE OF SKATER

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DATE

Expectation of Professional Staff

Section 1. I will be a role model and facilitate:

a.) Individual growth and excellence in skating for all members of the Club.

b.) Positive and constructive interaction between all skaters, parents, and Pros in the Club.

c.) Respect and appreciation for the individual skater's unique personality, skating ability and developmental age.

d.) Feeling of "belonging" to the Club, Club unity and working together to accomplish Club goals.

e.) Support and respect for all skaters participating in competitive events.

Section 2. I will support and respect other Pros and their philosophy, work and disciplinary procedures, and treat all skaters fairly.

Section 3. I will cooperate with other Pros and skaters regarding space on the ice by moving around and using the whole rink, and holding meetings with groups of my skaters off the ice.

Section 4. I have the authority to maintain a positive training atmosphere on the ice.

Section 5. I will provide all of my students with written documentation of my fees and expectations, upon contracting services with them.

Section 6. I will talk to each of my students about proper skating procedures and behavior on the ice, following all of the EPFSC Ice Rules (Attached) and demand proper behavior at all times.

a.) All Pros are responsible to be observant for inappropriate skating etiquette.

c.) If the skater's Pro is not present, the issue will be discussed with the skater, and the skater's Pro will be notified as soon as possible.

Section 7. If I need help with a problem, I will follow the appropriate Grievance Procedure, as outlined by the Board. I will first try to work out the differences - one-on-one with the person involved, but if this does not work, I will file a grievance. I realize that the "options" listed under the grievance procedure are simply that - options. The board has the authority to use any or all of these depending on the severity of the problem.

Section 8. I will conduct myself chemically free (alcohol, illicit drugs) whenever participating in a Club skating session or skating competition.

Section 9. I will respect and support the decisions made by the EPFSC Board in my interactions with skaters, parents and other Professionals.

Section 10. I will meet with the EPFSC Pro Staff and the Board of Directors as determined by the Board and as necessary to fulfill my responsibilities.

Section 11. The EPFSC board wants to foster good communications between ALL parents, skaters, board members and pros. Pros do not have the authority to dictate who another pro can have conversations with. However, pros are reminded that conversations with students of another pro may be improper in certain contexts.

Section 12. Pros on staff cannot request skaters to become home club skaters elsewhere. Pros who repeatedly do this are subject to losing their teaching status at the EPFSC.

Section 13. Solicitation of skaters who are under contract with another pro is not allowed.

Section 14. I realize that all skaters and parents have the right to switch pros at any time for whatever reason. Nobody, ex-pros, current pros, parents, or skaters have the right or authority to criticize this decision.

Section 15. I have reviewed the above expectations and agree to fulfill each and all of them as the basis for initiation and maintenance of Professional Staff status at the Eden Prairie Figure Skating Club.

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SIGNATURE OF PROFESSIONAL

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DATE